Student Entertainment Board Constitution (Click here for Bylaws)

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ARTICLE I: NAME

•  The name of this student organization shall be "The MTU Student Entertainment Board".
• The MTU Student Entertainment Board (hereafter referred to as "the Board" in this document) is a part of Michigan Technological University.

ARTICLE II: PURPOSE

•  The Board's objective is to use monies as budgeted to present contemporary
• concerts, 
• musicals, 
• comedy shows,
• and/or other performances to the University and to the surrounding community; and to establish policies and procedures to guide the Board in all aspects of organizing and presenting these performances successfully.
  

ARTICLE III: MEMBERS

Section 1: Eligibility

•  In compliance with Michigan Technological University's Board of Control Equal Opportunity Policy effective December 9, 2005, the Association will not discriminate on the basis of race, religion, color, national origin, age, sex, sexual orientation, height, weight, or marital status. The organization must  also be committed to the policy of not discriminating against disables individuals or veterans.
•  Members must maintain at least a 2.0 cumulative grade point average.
•  No more than five members shall represent any one recognized student organization or group.

Section 2: Selection

•  Applications for membership will be taken by the Board at any time.
•  As membership position openings occur, each applicant will be interviewed by a committee of Board members (chosen by the Vice President) and will also be evaluated by the entire Board after he/she works at a Board-related event.
• After discussing each applicant at the first Board meeting following the interview and trial event, the Board will vote.
• A two thirds vote of the Board is required for approval of a new applicant for membership.
• In the event of unusual circumstances, the executive board shall use its discretion in handling the matter.

Section 3: Membership

• The Board shall number no more than 36 MTU students.
•  Each active member has the right to run for any officer or management position.

A. Inactive Status

• A member who has inactive status is under no obligation to participate in Board meetings or events but is still encouraged to assist the Board on a voluntary basis.
• Inactive members lose all rights and privileges that are affiliated with Board membership, which means they may not vote or hold officer or management positions, for their entire period of inactivity.
•  A member who has inactive status still fills one of the 36 (maximum) membership positions of the Board.
• A member may only have inactive status for one semester, per academic year, during his/her residency on the Board.
• A physical letter requesting inactive status should be submitted to the Board by two week before finals week of the semester prior to the requested semester of inactivity.
• A two thirds vote of the Board is required for approval of the request.
• In the event of unusual circumstances pertaining to inactive status, the executive board shall use its discretion in handling the matter. 
• An extended leave of absence is any absence from the Board that lasts for more than one semester.
  
• This requires a written request to the executive board two weeks prior to the commencement of the extended leave.
  
• The entire Board will be notified of the request.
• The executive board will then approve or deny the request within one week of the date the letter is received and notify the requesting member and the rest of the Board of the outcome.
  

B. Associate Member Status

•  In order to accommodate the additional academic, career-related, and/or other demands on time that accompany a student's final term of class attendance, Board members may petition for associate member status.
•  A member in good standing of the Board may request associate member status at any time up to the semester prior to his/her retirement from the Board.
• An associate member is not obligated to participate in meetings or events, but is encouraged to attend and to assist the Board on a voluntary basis.
• Associate members may exercise their voting rights, should they choose todo so; however, associate members may not hold officer or management positions.
  
•  A member who has this status no longer fills one of the 36 (maximum) membership positions of the Board, so a new member may be voted onto the Board to fill an associate member's place.
  
•  To request associate status, a member must submit a physical letter to the Board, giving appropriate time consideration for upcoming events.
  
•  A two thirds vote of the Board is required for approval of the request.

Section 4: Voting Rights

• Active and associate student members of the Board shall each have one vote on all motions presented to the Board.
• The President shall vote in accordance with Robert's Rules of Order Newly Revised.

Section 5: Removal from the Board

• Removal of a member will be by vote of two thirds of the entire Board at the recommendation of the executive board.
• If a member has 3 unexcused absences or inappropriate behavior i.e. 

• intoxication 
• showing physical misconduct towards other members or patrons, 
• slander 
• discrimination
• (as in accordance with MTU guidelines) 

• will be subject to removal from the board and or reported to the Dean of Students.
  

ARTICLE IV- ADVISOR

• The Director of The Rozsa Center for the Performing Arts, or Rozsa Center Staff Member appointed by the director, shall act as Operations and Production Manager, Financial Manager and Fiscal Agent. The name of the desired advisor is forwarded to the Office of Student Activities for approval.

ARTICLE V: SELECTION OF OFFICERS AND COMMITTEE CHAIRS

• The President, Vice President, Treasurer, and Secretary shall be elected by the Board by the two weeks prior to finals week of fall semester.

• These officers, along with the Board's Advisor, constitute the Executive Board.
  

• Alumni Relations, Hospitality, House, Promotions and Web Design Chairs shall be elected at the first meeting following the election of the new executive board.

• The Programming Committee will be made up of no fewer than 4 members, appointed at the same meeting as Committee Chair Elections. The Programming Committee will meet prior to the next regularly scheduled meeting of the Board, to select a Chair. The Programming Committee will meet on a regular weekly basis throughout the fall and spring semester, separate from the weekly Board meetings.
  

ARTICLE VI: MEETINGS AND EVENTS

Section 1: Occurrence

• Unless otherwise notified, the Student Entertainment Board will meet on a regular weekly basis throughout fall and spring semester.
• It will be at the discretion of the President to cancel a weekly meeting.
• Special meetings may be called by the President as necessity dictates.
• Events will occur as programmed by the Board.
  

Section 2: Attendance

• Attendance is required of all members at every regular meeting, unless excused beforehand by the executive board.
• If a member anticipates missing a meeting, he/she must submit an absence voucher or other written excuse to the Secretary before the meeting.
  

• Attendance is also required of all members at events, unless otherwise notified two meetings prior to the event.
• If a member anticipates missing an event, he/she must submit an absence voucher or other written excuse to the Secretary by the time of the weekly meeting prior to the event.
• The executive board will review absence excuses to determine whether or not they are acceptable.
•  Excused absences include absences due to illness, emergencies, and direct conflicts with exam or class time periods.
• Three unexcused absences per semester, from any combination of regular meetings or mandatory events, are grounds for removal from the Board.
• In the event of unusual circumstances pertaining to absences, the executive board shall use its discretion in handling the matter.
  

ARTICLE VII - AMENDMENTS AND RATIFICATION

Section 1: Passing

• Amendments to this constitution may be proposed in writing by any member at any regular Board meeting.
• Unless any member opposes, the amendment(s) shall be discussed, and voting shall take place at the same meeting.
• If any member opposes this process, the amendment(s) will be tabled and further discussion and voting shall transpire at the next regularly scheduled meeting.
• A two thirds (2/3) vote of the entire Board is needed to pass each amendment.
  

Section 2: Ratification

• Amendments passed by the Board will take effect when approved by the Office of Student Activities.
  

The Michigan Tech Student Entertainment Board is partially funded by YOUR Student Activity Fee.