- The name of this student organization shall be "The MTU Student Entertainment
Board".
- The MTU Student Entertainment Board (hereafter referred to as "the
Board" in this document) is a part of Michigan Technological University.
ARTICLE II: PURPOSE
The Board's objective is to use moneys as budgeted to present contemporary
- concerts,
- musicals,
- comedy shows,
- and/or other performances to the University and to the surrounding
community;
and to establish policies and procedures to guide the Board in all aspects
of organizing and presenting these performances successfully.
ARTICLE III: MEMBERS
Section 1: Eligibility
- Membership is open to all full-time and part-time students of MTU
as openings occur, with no discrimination on the basis of ethnic group,
handicap, religion, gender, creed, national origin, height, weight,
age, marital status or sexual orientation.
- Members must maintain at least a 2.0 cumulative grade point average.
- No more than five members shall represent any one recognized student
organization or group.
Section 2: Selection
- Applications for membership will be taken by the Board at any time.
- As membership position openings occur, each applicant will be interviewed
by a committee of Board members (chosen by the Vice President) and will
also be evaluated by the entire Board after he/she works at a Board-related
event.
- After discussing each applicant at the first Board meeting following
the interview and trial event, the Board will vote.
- A two thirds vote of the Board is required for approval of a new applicant
for membership.
- In the event of unusual circumstances, the executive board shall use
its discretion in handling the matter.
Section 3: Membership
- The Board shall number no more than 36 MTU students.
- Each active member has the right to run for any officer or management
position.
A. Inactive Status
- A member who has inactive status is under no obligation to participate
in Board meetings or events but is still encouraged to assist the Board
on a voluntary basis.
- Inactive members lose all rights and privileges that are affiliated
with Board membership, which means they may not vote or hold officer
or management positions, for their entire period of inactivity.
- A member who has inactive status still fills one of the 36 (maximum)
membership positions of the Board.
- A member may only have inactive status for one semester, per academic
year, during his/her residency on the Board.
- A physical letter requesting inactive status should be submitted
to the Board by two week before finals week of the semester prior
to the requested semester of inactivity.
- A two thirds vote of the Board is required for approval of the
request.
- In the event of unusual circumstances pertaining to inactive status,
the executive board shall use its discretion in handling the matter.
- An extended leave of absence is any absence from the Board that lasts
for more than one semester.
- This requires a written request to the executive board two weeks
prior to the commencement of the extended leave.
- The entire Board will be notified of the request.
- The executive board will then approve or deny the request within
one week of the date the letter is received and notify the requesting
member and the rest of the Board of the outcome.
B. Associate Member Status
- In order to accommodate the additional academic, career-related, and/or
other demands on time that accompany a student's final term of class
attendance, Board members may petition for associate member status.
- A member in good standing of the Board may request associate member
status at any time up to the semester prior to his/her retirement
from the Board.
- An associate member is not obligated to participate in meetings
or events, but is encouraged to attend and to assist the Board on
a voluntary basis.
- Associate members may exercise their voting rights, should they
choose to do so; however, associate members may not hold officer
or management positions.
- A member who has this status no longer fills one of the 36 (maximum)
membership positions of the Board, so a new member may be voted
onto the Board to fill an associate member's place.
- To request associate status, a member must submit a physical letter
to the Board, giving appropriate time consideration for upcoming
events.
- A two thirds vote of the Board is required for approval of the
request.
Section 4: Voting Rights
- Active and associate student members of the Board shall each have
one vote on all motions presented to the Board.
- The President shall vote in accordance with Robert's Rules of Order
Newly Revised.
Section 5: Removal from the Board
- Removal of a member will be by vote of two thirds of the entire Board
at the recommendation of the executive board.
- If a member has 3 unexcused absences or inappropriate behavior i.e.
- intoxication
- showing physical misconduct towards other members or patrons,
- slander
- discrimination
- (as in accordance with MTU guidelines)
will be subject to removal from the board and or reported to the dean
of students.
ARTICLE IV- ADVISOR
The Director of University Cultural Enrichment shall act as Operations
and Production manager, Financial Manager, and Fiscal Agent.
ARTICLE V: SELECTION OF OFFICERS AND COMMITTEE CHAIRS
- The President, Vice President, Treasurer, and Secretary shall be elected
by the Board by the two weeks prior to finals week of fall semester.
- These officers, along with the Director of University Cultural
Enrichment, constitute the executive board.
- Committee chairs shall be elected at the first meeting following the
election of the new executive board.
- The executive board and committee chairs will fill the Committee
for Campus Enrichment for 1-year term, but if the student has to leave
for any reason, the board will choose an alternate person for the position.
ARTICLE VI: MEETINGS AND EVENTS
Section 1: Occurrence
- Unless otherwise notified, the Student Entertainment Board will meet
on a regular weekly basis throughout fall and spring semester.
- It will be at the discretion of the President to cancel a weekly
meeting.
- Special meetings may be called by the President as necessity dictates.
- Events will occur as programmed by the Board.
Section 2: Attendance
- Attendance is required of all members at every regular meeting, unless
excused beforehand by the executive board.
- If a member anticipates missing a meeting, he/she must submit
an absence voucher or other written excuse to the Secretary before
the meeting.
- Attendance is also required of all members at events, unless otherwise
notified two meetings prior to the event.
- If a member anticipates missing an event, he/she must submit an
absence voucher or other written excuse to the Secretary by the
time of the weekly meeting prior to the event.
- The executive board will review absence excuses to determine whether
or not they are acceptable.
- Excused absences include absences due to illness, emergencies,
and direct conflicts with exam or class time periods.
- Three unexcused absences per semester, from any combination of regular
meetings or mandatory events, are grounds for removal from the Board.
- In the event of unusual circumstances pertaining to absences, the
executive board shall use its discretion in handling the matter.
ARTICLE VII - AMENDMENTS AND RATIFICATION
Section 1: Passing
- Amendments to this constitution may be proposed in writing by any
member at any regular Board meeting.
- Unless any member opposes, the amendment(s) shall be discussed,
and voting shall take place at the same meeting.
- If any member opposes this process, the amendment(s) will be
tabled, and further discussion and voting shall transpire at the
next regularly scheduled meeting.
- A two thirds (2/3) vote of the entire Board is needed to pass each
amendment.
Section 2: Ratification
Amendments passed by the Board shall become effective upon ratification
by the Dean of Students.
